Guidelines for Presentations
To ensure that everything runs smoothly, we kindly ask all presenteres to follow the guidelines for oral and poster presentations.
Guidelines for oral presentations
Presentation time
- Keynotes: 30 minutes (25 min for presentation + 5 min for Q&A)
- Regular presentations: 15 minutes (12 min for presentation + 3 min for Q&A)
- The allocated presentation time cannot be exceeded. During your presentation, a timekeeper will inform you about the remaining time.
Slides
- Format: PowerPoint *.pptx
- Aspect ratio: 16:9
- Use standard fonts to avoid formatting errors during presentation
Technical setup
- A laptop for the presentation will be available on-site and operated by a technician.
- Using your own laptop for presenting will not possible.
- No speaker view can be shown. Speakers' notes should be printed out if needed.
- All speakers are equipped with a headset to which a receiver is attached, which must be fastened to the clothing. Wearers of a dress should provide a corresponding option.
- Please pick up your headset at least 20 minutes before your session starts.
Presentation upload
- Presentation files must be uploaded at least 24 hours before the scheduled presentation.
- File naming convention: Session_[A/B/C/D]_[Lastname]_[Firstname]
- The upload link was sent via email. If you have not received it, please contact us at
- Large videos should be delivered also as individual files to ensure a high-quality display.
Language
- All presentations must be in English.
Guidelines for poster presentations
Poster size and format
- Recommended poster format: A0 portrait
- Poster board dimensions: 120 cm (width) x 180 cm (height)
Poster presentation time
- The posters will be on display for the entire duration of the symposium.
- There are two dedicated poster sessions:
Monday, June 2, 2025, 17:45 - 20:00
Tuesday, June 3, 2025, 15:30 - 18:00
Poster setup
- Posters must be printed in advance and brought by the presenter to the symposium.
- Please mount your posters right after your arrival to the symposium. Pins will be provided.
- Check the assigned number to your poster and display your poster on the corresponding numbered board.
Poster removal
- Please remove your posters on Wednesday, June 4, during the lunch break.
- Any posters left on boards on Wednesday, June 4, after 15:30 will be discarded.
Language
- All presentations must be in English.
Support
For any further inquiries or special requirements, please contact the in advance.
We look forward to your presentations!